ABSTRACT SUBMISSIONS

The Southern European Veterinary Conference-SEVC 2025 invites veterinarians to submit abstracts either as SCIENTIFIC COMMUNICATIONS relating to clinical research, both prospective and retrospective, or CASE REPORTS that present new or alternative information of interest to a small animal or exotic animal clinicians. All accepted abstracts must be presented in poster format during the Congress. Original work only will be accepted.

PLEASE CHECK HERE A GUIDE FOR THE PRESENTATION OF CLINICAL CASES AND SCIENTIFIC COMMUNICATIONS.

(Information for those new researchers who will present their first investigations or for those with more experience, it can serve as a guide to tutor people in your group of investigation or in your workplace).

STEPS TO SUBMIT AN ABSTRACT

• Acess HERE, indicate your DNI/NIE/PASSPORT; it will be validated. If it is not in the AVEPA database, you can send the work directly and your contact information will be recorded in AVEPA database. If your details are in our database, you will receive an email with a unique access code that you must indicate. From there, you will be able to submit a Scientific Communication or Clinical Case.
• Each Scientific Communication or Clinical Case may include all existing co-authors, but only one person can be listed as the main author for purposes of contact, presentation of the work, and reduced registration fees.
• Once you submit your communication as the final version (not in draft status), the main author will automatically receive a confirmation email from the secretary, including an assignment code. This code will help identify your work for any inquiries you may have. If you do not receive a confirmation email, it means that the submission was NOT registered correctly.

Criteria for authorship: SEVC-AVEPA recommendation is to include as authors only those who have actively participated in clinical cases or in scientific communication, either in the conception and design, the acquisition of data and interpretation of results, or in the writing of the text.

AVEPA-SEVC understands that when submitting a paper to evaluate all authors have approved the text submitted. The first author is the one who has worked the most, leaving the last place in the list of authors for the senior researcher, supervisor and responsible for the final review before sending it.

CASE REPORT OR SCIENTIFIC COMMUNICATION

Once the contact author is registered, the second step is to submit an abstract(s). After you have submitted your abstract, you will be able to make amendments yourself until the deadline by logging into your account. To access to your abstrac make changes and see the status access HERE

After that date, no more changes will be accepted because the evaluation process will have begun.

Resume Characteristics:

• The summary, the poster and the poster presentation of the work will only be accepted in English or Spanish.
• The presentation summary must be received by 19 June 2025 (until 23:59 Spain local time)
• Summaries are to be submitted using the form available (1000 words maximum, excluding bibliography and Short Resume).
• Summaries should adequately describe the objectives and results of the work in order to evaluate quality and originality.
• A small resume of your work will be requested - 250 words maximum (These 250 words are in addition to the 1000 word maximum mentioned above). The authors must indicate if the SEVC can only publish the 250-word resume or the 250-word resume together with the abstract if the abstract is accepted.
• Authors must not mention the name of their institution (Clinical/University/Company)in the summary. If it is mentioned, the abstract will be automatically rejected.
• Summaries previously published in other journals or conferences will be automatically rejected

Include the following sections:

Scientific Communication:

1. Short Resume: 250 word resume.
2. Objectives of the study: Give a brief introduction of the motive for the investigation using the relevant up-to-date bibliography. Finalise this section indicating the objectives of the study.
3. Material and Methods: with a description of procedures, including a statistical study
4. Results: with the main results of the study
5. Discussion and Conclusions: Explain the results in the context of your research and hypothesis
6. Bibliography*

1000 words maximum, excluding Bibliography and Short Resume. You can add images directly in the text while submittion.

Case Report:

1. Short Resume: 250 word resume.
2. Introduction: Describe briefly why the case is interesting
3. Clinical Case Description: Describe the case using medical terms
4. Discussion and Conclusion: Explain the findings and their relevance
5. Bibliography*

1000 words maximum, excluding Bibliography and Short Resume. You can add images directly in the text while submittion.

The main author will receive an automatic confirmation that the communication has been received with an assignment code which identifies the corresponding author´s essay and is to be used when making any inquiries.

EVALUATION AND ACCEPTANCE OF THE WORK
Once the summaries have been received, they will be evaluated by members of the AVEPA Scientific Committee or other expert evaluators using only the assignment code of the essay; never with the name and personal details of the author. Once the summaries have been evaluated, the authors will be informed as to whether or not their essay has been accepted.

In some cases, or when considered necessary, authors will be asked to make modifications or corrections to some aspects of their poster. This means that the newly revised poster will have to be resubmitted, with new deadlines to be specified to each author. Summaries received after this new date will not be included in the congress programme.

REGISTRATION FOR THE SEVC CONFERENCE
Once an essay has been accepted its main author can and indeed must register for the complete SEVC - AVEPA National Congress conference fee before 24 September 2025. Anyone whose open topic presentation has been accepted and who have not registered by the above-mentioned date will lose the option to present their work.

GUIDELINES FOR ACCEPTED COMMUNITACIONS AND CASE REPORTE: HOW TO SUBMIT THE POSTER
Authors of Accepted Clinical Cases or Scientific communications will have to:
1) PRINT a poster to display during the conference
2) SUBMIT the Poster for the SEVC Congress Platform

More details updated soon

The Scientific Committee will evaluate entries for:

• Topic originality;
• Practical application; and
• Scientific precision

Posters will be awarded prizes in three categories:

• Best Free Communication “Artur Font” (Open Topic);
• Best Case Report; and
• Best Recent Graduate Presentation (first author must not be older than 29).

A jury will then evaluate the three highest scoring posters in the three categories and choose a winner in each category. Three well-known veterinarians will be invited by the AVEPA Scientific Committee to form the jury, which will be changed each year. Free Communications coordinators will not be jurors.

The Scientific Committee reserves the right to declare any category void or to award additional prizes.

Winners will receive a cheque for €500 and a certificate. All winners will be notified before the Conference.

All work accepted and entered for competition will be included in the SEVC Proceedings available to all congress attendees. The Scientific Committee reserves the right to publish presentations in the official AVEPA magazine, “Clínica Veterinaria de Pequeños Animales" or on the AVEPA Website, after their presentation at the Congress.

Clínica Veterinaria de Pequeños Animales Magazine

The coordinator of the AVEPA magazine, Clínica Veterinaria de Pequeños Animales, will select some abstracts accepted by the SEVC for publication. The coordinator may request that authors, if they wish, expand the content of their abstract before it is reviewed and published.